How Xero Can Save Time, Boost Productivity and Output

by | Oct 26, 2016

It’s been argued by many that the most valuable commodity in business, and Life itself, is time. An increase in productivity and output is the natural result of finding a way to simplify and streamline our systems and make our processes more efficient and effective.

Xero is a fully integrated accounting system that makes keeping up with the books a process that’s easier, faster and less prone to error.

The following is a list of the top 8 ways that Xero reduces the hassle, stress and drama surrounding the process of keeping up with one’s accounts. This system frees up time so that owners and managers can get back to focusing on what they do best: running their business!

Automatic Tracking of Sales, Purchases and Inventory

If you are still using older, outdated software to keep up with your books, it’s likely that you have a separate system to track your company’s sales, purchases and inventory. Xero saves you time by automatically tracking these and other integral components of your business. Users can access this data and quickly produce reports and lists, from the same fully integrated dashboard, and at the click of the mouse!

Gone are the days of manual data entry, which not only saves time, but reduces the chances of errors. Xero also makes it easy to sort and catagorise transactions. If a user handles a lot of cash transactions, they will find that one of Xero’s best features is cash coding. This feature allows users to sort through long lists of transactions quickly and easily!

Automatic and Integrated Payroll

Many businesses also have a separate system to keep up with their employees’ benefits and payroll. If a user is still using one of these outdated systems, then some manual entry may be necessary. This is mainly because tax codes and regulations frequently change, which can affect everything from withholding to GST.

Xero keeps up with all of that, from changes in the tax code to the actual tax calculations, while also keeping up with employee data. This data is automatically kept separate from lists of clients and vendors to save time.

Since everything is stored in the cloud, Xero allows users to invite their employees to log in and see their pay stubs and vital information, such as hours worked, benefits, paycheck history, all from the same fully integrated dashboard.

The system generates payroll journal entries automatically so that there is no need for manual data entry, and users can also invite their bookkeeper or accountant to log in and collaborate on the books!

Fully Integrated Email and Office 365

Xero can be fully integrated with Office 365, including the email feature, which gives users better management of contact information. Where both programs work together, it’s easy for users to see who owes them what, and the best way to contact them. The system makes it easier and faster to produce both quotes and invoices.

The Xero files feature makes document management easy. Simply upload or email any document into a general library file, or, attach documents, directly to transactions. Whether it’s an image, receipts or actual contracts, users can now group and attach their important documents directly to the related contact’s information.

Better Cash Flow Management

Financial transactions at banks, credit card companies and 3rd party payers, get imported, entered into the journal, and tracked automatically. The reports feature makes it easy to see items such as current cash, year-to-date and interim business performance, profit margins, budgets and projections!

Users can enter bills, pay expenses, make large batch payments and schedule payments from the same convenient and intuitive dashboard.

Xero features uncoded statement lines that makes it easier than ever for users to be able to follow up on unreconciled bank items. Create a PDF of the transaction, with a simple click of the mouse, and then forward it to a bank representative or accountant for further information.

Keep Up With Finances on the Go!

Xero offers a fully functional mobile app that allows owners to access their dashboard from their smartphone, laptop or iPad and keep up with the books while on the go!

Users data is stored in the cloud, so not only is it easier to access at any time, it’s safe from potential destruction should the effects of extreme weather phenomena and other natural disasters affect the physical location of the business!

Extremely Versatile

Over 450 third party apps have been created and designed to work smoothly with Xero. This increases users’ flexibility and allows them more options for customisation and control!

In the past, completing common bookkeeping tasks meant spending hours on manual data entry and other equally tedious assignments. Xero is fully automatic and integrated, which means that the need for manual entry has been eliminated; saving time, and dramatically reducing the chance of error, regardless of which section of the business the user is trying to track and evaluate.

Have you made the switch to Xero? Why or why not? Why not share your experience of making the switch to Xero in the comments section below?

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What our clients are saying...

I have really enjoyed working with you guys and look forward to a successful 2013. From the moment we started with TAS I have seen value. The figures are accurate, you are accessible (and approachable!) and most of all – you are cool people!

Chris Du Plessis
Managing Director, Origin Meat Pty Ltd

2017-10-13T04:20:03+00:00

Chris Du Plessis
Managing Director, Origin Meat Pty Ltd

I have really enjoyed working with you guys and look forward to a successful 2013. From the moment we started with TAS I have seen value. The figures are accurate, you are accessible (and approachable!) and most of all – you are cool people!
"Sophie is so professional – careful, attentive and punctual – she has made managing my accounts not just easier, but a whole lot less stressful"

Fast Ed
TV Chef from Better Homes & Gardens

2017-10-13T04:23:15+00:00

Fast Ed
TV Chef from Better Homes & Gardens

"Sophie is so professional – careful, attentive and punctual – she has made managing my accounts not just easier, but a whole lot less stressful"
Sophie has been a tremendous support and guiding light for my business. I have continually succeeded when acting on her advice and by using her services. Her products are fantastic and her ideas and accuracy is out of this world. I would never hesitate to recommend Sophie’s services and I would invite anyone to contact me for a referral.

Belinda Grundy
GM, Property Styling Online and BG Property Styling

2017-10-13T09:21:50+00:00

Belinda Grundy
GM, Property Styling Online and BG Property Styling

Sophie has been a tremendous support and guiding light for my business. I have continually succeeded when acting on her advice and by using her services. Her products are fantastic and her ideas and accuracy is out of this world. I would never hesitate to recommend Sophie’s services and I would invite anyone to contact me for a referral.
Sophie has the spirit of the Entrepreneurial Business Owner! Whether she is running a successful single family website, creating a product for small business owners or running her own bookkeeping agency she is always right on track as to what small business needs. If you want to speak to someone who not only knows what business owners are going through-she also does something about it- then don’t miss out, connect with Sophie! She is someone who can not only think outside the square- she has true strategic thinking; which is often spoken about but is rarely truly placed into action.

Sue Heins
Councillor at Warringah Council

2017-10-13T09:25:16+00:00

Sue Heins
Councillor at Warringah Council

Sophie has the spirit of the Entrepreneurial Business Owner! Whether she is running a successful single family website, creating a product for small business owners or running her own bookkeeping agency she is always right on track as to what small business needs. If you want to speak to someone who not only knows what business owners are going through-she also does something about it- then don’t miss out, connect with Sophie! She is someone who can not only think outside the square- she has true strategic thinking; which is often spoken about but is rarely truly placed into action.
Sophie is an amazing business woman. She is able to take the complexities of business and break them into manageable pieces for small and home based business owners to work with. She’s clever, creative, supportive and very generous. She’s the reason that so many small businesses are doing so well. If yours is a small or home based business then Sophie is someone you need to know.

Anne Maybus
Writer and Content Creator, Clever Streak

2017-10-13T09:26:35+00:00

Anne Maybus
Writer and Content Creator, Clever Streak

Sophie is an amazing business woman. She is able to take the complexities of business and break them into manageable pieces for small and home based business owners to work with. She’s clever, creative, supportive and very generous. She’s the reason that so many small businesses are doing so well. If yours is a small or home based business then Sophie is someone you need to know.
Sophie is efficient, direct and gets the job done. She responds quickly, keeps me updated and has a way of simplifying things and making my life easier. She is all about efficiency and that’s what makes it great to work with her, I highly recommend her to anyone who wants someone to efficiently look after their books and she is great value for money too.

Adam Dobson
Strategic Resourcing Manager

2017-10-13T09:28:24+00:00

Adam Dobson
Strategic Resourcing Manager

Sophie is efficient, direct and gets the job done. She responds quickly, keeps me updated and has a way of simplifying things and making my life easier. She is all about efficiency and that’s what makes it great to work with her, I highly recommend her to anyone who wants someone to efficiently look after their books and she is great value for money too.
I’d been stalking Sophie for a while since I saw some of the great work she did at Ideas Book. What she’s up to at the SOHO Agency is equally impressive and I’m delighted to have someone working in this space who I feel so confident referring onto others. Keep being brilliant Sophie!

Robert Gerrish
Founder and Director, Flying Solo

2017-10-13T09:30:45+00:00

Robert Gerrish
Founder and Director, Flying Solo

I’d been stalking Sophie for a while since I saw some of the great work she did at Ideas Book. What she’s up to at the SOHO Agency is equally impressive and I’m delighted to have someone working in this space who I feel so confident referring onto others. Keep being brilliant Sophie!
Sophie is an incredibly savvy business owner, for whom I have great respect. She has always been very clear and detailed in her instructions, is always very focused on her business objectives, and displays a business model that you can aspire to as a small business owner. I have no hesitation is recommending her work at The Accounts Studio.

Kristy Smith
Director, Virtual Elves Outsourcing Solutions

2017-10-13T09:30:59+00:00

Kristy Smith
Director, Virtual Elves Outsourcing Solutions

Sophie is an incredibly savvy business owner, for whom I have great respect. She has always been very clear and detailed in her instructions, is always very focused on her business objectives, and displays a business model that you can aspire to as a small business owner. I have no hesitation is recommending her work at The Accounts Studio.
I have had many a chat with Sophie on the networking circuit. Sophie has a strong profile and reputation within business circles and I wouldn’t hesitate to recommend her to any soho needing direction, support and encouragement. I have a passion for educating small business myself and wholeheartedly support Sophie in her endeavour to actively reduce costs for those who may be unintentionally making uninformed decisions relating to business management. Many business owners are unnecessarily outsourcing tasks which are misdirected or can be achieved inhouse.

Gai Hook
Virtual Sales Strategy

2017-10-13T09:32:05+00:00

Gai Hook
Virtual Sales Strategy

I have had many a chat with Sophie on the networking circuit. Sophie has a strong profile and reputation within business circles and I wouldn’t hesitate to recommend her to any soho needing direction, support and encouragement. I have a passion for educating small business myself and wholeheartedly support Sophie in her endeavour to actively reduce costs for those who may be unintentionally making uninformed decisions relating to business management. Many business owners are unnecessarily outsourcing tasks which are misdirected or can be achieved inhouse.
I’ve worked with Sophie as a contributor to Confessions of a Mumpreneur – a fantastic book that she dreamt up, edited and produced. Apart from producing fabulous books that help so many others realise their entrepreneurial dreams, Sophie is an astute business person who is making her mark on her own terms. Watch this space – I’m sure we’ll see and hear a lot more from Sophie Andrews in the years to come.

Jennifer Dalitz
Gender Diversity expert, Career Coach, Award winning blogger on women, work & leadership @ www.TheSheEOBlog.com

2017-10-13T09:50:01+00:00

Jennifer Dalitz
Gender Diversity expert, Career Coach, Award winning blogger on women, work & leadership @ www.TheSheEOBlog.com

I’ve worked with Sophie as a contributor to Confessions of a Mumpreneur – a fantastic book that she dreamt up, edited and produced. Apart from producing fabulous books that help so many others realise their entrepreneurial dreams, Sophie is an astute business person who is making her mark on her own terms. Watch this space – I’m sure we’ll see and hear a lot more from Sophie Andrews in the years to come.