3 Tips For Systemising Your Business

by | Dec 3, 2014

When you first start your business, everything rests upon you; you can achieve sales and growth, based almost entirely on your ability to outwork your competition. If you have just a few clients and only 1 or 2 products or services, this may work in the beginning. What happens though when more and more people discover your product or service and want to buy in? What happens when existing clients want more of your product or service and thus your time and energy?

Over time, attempting to “do it all” and outwork your competition simply won’t work as a business strategy. Continuing on this path puts an outer limit on your growth potential and you will simply burn out. In order to survive and grow, you have to mix things up a bit and find a way to restructure your business practices and processes into a systemised model.

When you have a systemised business model in place, your plans, practices and procedures are written down and shared so it’s no longer trapped in your mind. As you share your procedures and plans with your team and develop systems for every aspect of your operation, you will finally get the predictive results that you want and are able to plan for.

If you are a small business and have a great new product, the following ideas can help you to refine your processes so that you no longer have to “do it all.” These tips can help you to stop beating the bushes for ad hoc sales and instead systemise your procedures into a commercially viable business model that practically runs and sells your products itself.

1. Put everything in writing, from the mission statement to goals, values, plans and processes, and then create systems so that the business can run without you.

The first step of creating a systemised business model that will streamline your activities, give clear direction and allow you to scale operations and automate processes is to actually create the systems.

From payroll to ordering to hiring and training, you need to formally create the systems that will oversee every aspect of your business. In this way, you can train your team members to ensure that the business can continue to operate without you, but still adhere to your mission and values. This enables it to be shared with others so that you make it easy for others to help you, and themselves, succeed.

While it might seem like this could stifle creativity and innovation, it actually doesn’t. By providing a framework and guidelines, you give your team members a structure to give personalised attention and customised service to clients, as well as giving them an incentive to look for a way to continually improve their performance.

2. Incorporate the ability to measure results into every system as it’s designed and implemented.

As you begin to create the systems that will enable your company to grow sustainably, you also need to incorporate the ability to measure the results of every process and system.  While the idea of expressing results in terms of numbers might sound overwhelming to some, it’s necessary so that you can make plans and projections and know what is working for your business and what procedures need to be tweaked or scrapped altogether.

3. Don’t neglect the ability to scale and grow when creating your systems.

As you design and create the systems that will allow your business to operate without your day to day micromanagement, don’t forget to design your systems in such a way that they can easily expand, so that they are able to grow naturally and without your direct involvement. In this way, you free up your valuable time so that it can be spent discovering new ideas, expanding your corporate vision and creating new products or services while you delegate the day to day operations to your team members and create a strong company culture and organisation that will continue to grow and be commercially viable for many years.

Systemising your business operations might seem to be a daunting task at first, but it’s absolutely necessary if you want your small business to be able to innovate, grow and survive over time.

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I was recommended to The Accounts Studio at a networking event and have been working with them for the last 2 years. The team have all been very approachable and available – two things essential when it comes to understanding your accounts! I now no longer have the stress every three months of getting my BAS correct and even better I have a clear understanding of where my company is financially! Thanks Sophie and TAS team!
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"Sophie is so professional – careful, attentive and punctual – she has made managing my accounts not just easier, but a whole lot less stressful"
Sophie has been a tremendous support and guiding light for my business. I have continually succeeded when acting on her advice and by using her services. Her products are fantastic and her ideas and accuracy is out of this world. I would never hesitate to recommend Sophie’s services and I would invite anyone to contact me for a referral.

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Sophie has been a tremendous support and guiding light for my business. I have continually succeeded when acting on her advice and by using her services. Her products are fantastic and her ideas and accuracy is out of this world. I would never hesitate to recommend Sophie’s services and I would invite anyone to contact me for a referral.
Sophie has the spirit of the Entrepreneurial Business Owner! Whether she is running a successful single family website, creating a product for small business owners or running her own bookkeeping agency she is always right on track as to what small business needs. If you want to speak to someone who not only knows what business owners are going through-she also does something about it- then don’t miss out, connect with Sophie! She is someone who can not only think outside the square- she has true strategic thinking; which is often spoken about but is rarely truly placed into action.

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Councillor at Warringah Council

2017-10-13T09:25:16+00:00

Sue Heins
Councillor at Warringah Council

Sophie has the spirit of the Entrepreneurial Business Owner! Whether she is running a successful single family website, creating a product for small business owners or running her own bookkeeping agency she is always right on track as to what small business needs. If you want to speak to someone who not only knows what business owners are going through-she also does something about it- then don’t miss out, connect with Sophie! She is someone who can not only think outside the square- she has true strategic thinking; which is often spoken about but is rarely truly placed into action.
Sophie is an amazing business woman. She is able to take the complexities of business and break them into manageable pieces for small and home based business owners to work with. She’s clever, creative, supportive and very generous. She’s the reason that so many small businesses are doing so well. If yours is a small or home based business then Sophie is someone you need to know.

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Writer and Content Creator, Clever Streak

2017-10-13T09:26:35+00:00

Anne Maybus
Writer and Content Creator, Clever Streak

Sophie is an amazing business woman. She is able to take the complexities of business and break them into manageable pieces for small and home based business owners to work with. She’s clever, creative, supportive and very generous. She’s the reason that so many small businesses are doing so well. If yours is a small or home based business then Sophie is someone you need to know.
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Strategic Resourcing Manager

2017-10-13T09:28:24+00:00

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Sophie is efficient, direct and gets the job done. She responds quickly, keeps me updated and has a way of simplifying things and making my life easier. She is all about efficiency and that’s what makes it great to work with her, I highly recommend her to anyone who wants someone to efficiently look after their books and she is great value for money too.
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2017-10-13T09:30:45+00:00

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I’d been stalking Sophie for a while since I saw some of the great work she did at Ideas Book. What she’s up to at the SOHO Agency is equally impressive and I’m delighted to have someone working in this space who I feel so confident referring onto others. Keep being brilliant Sophie!
Sophie is an incredibly savvy business owner, for whom I have great respect. She has always been very clear and detailed in her instructions, is always very focused on her business objectives, and displays a business model that you can aspire to as a small business owner. I have no hesitation is recommending her work at The Accounts Studio.

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Director, Virtual Elves Outsourcing Solutions

2017-10-13T09:30:59+00:00

Kristy Smith
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Sophie is an incredibly savvy business owner, for whom I have great respect. She has always been very clear and detailed in her instructions, is always very focused on her business objectives, and displays a business model that you can aspire to as a small business owner. I have no hesitation is recommending her work at The Accounts Studio.
I have had many a chat with Sophie on the networking circuit. Sophie has a strong profile and reputation within business circles and I wouldn’t hesitate to recommend her to any soho needing direction, support and encouragement. I have a passion for educating small business myself and wholeheartedly support Sophie in her endeavour to actively reduce costs for those who may be unintentionally making uninformed decisions relating to business management. Many business owners are unnecessarily outsourcing tasks which are misdirected or can be achieved inhouse.

Gai Hook
Virtual Sales Strategy

2017-10-13T09:32:05+00:00

Gai Hook
Virtual Sales Strategy

I have had many a chat with Sophie on the networking circuit. Sophie has a strong profile and reputation within business circles and I wouldn’t hesitate to recommend her to any soho needing direction, support and encouragement. I have a passion for educating small business myself and wholeheartedly support Sophie in her endeavour to actively reduce costs for those who may be unintentionally making uninformed decisions relating to business management. Many business owners are unnecessarily outsourcing tasks which are misdirected or can be achieved inhouse.